Meeting Details

Meeting Summary

Committee:

Audit Committee

Date/Time:

15 Mar 2016 - 11:00 to 12:00

Status:

Occurred

Venue:

Council Chambers

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Documents
Attendance
Visitors
Declarations of Interests

Documents

Agenda Contents (936Kb)
Agenda Document Pack - Audit Committee - 15/03/2016 11:00:00 (8138Kb)

Agenda

Welcome Introduction And Apologies

Order Of Business

Including notice of new business submitted as urgent for consideration at the end of the meeting.

Declaration Of Interest

Members should declare any financial and non-financial interests they have in the items of business for consideration, identifying the relevant agenda item and the nature of their interest.

Minutes Of Previous Meeting

4.1

Minutes of Meeting of Audit Committee of 8 December 2015 submitted for approval (177Kb)

4.1.1ADDENDUM to MINUTES of the MEETING of the MIDLOTHIAN COUNCIL AUDIT COMMITTEE held on Tuesday 8 December 2015 - Private

Public Reports

5.1

Draft Midlothian Council Annual External Audit Plan - Report by External Auditors (1257Kb)

5.2

Risk Management Report Q3 15_16 by Risk Manager (853Kb)

5.3

Financial Monitoring 201516 and Financial Strategy 2016/17 to 2020/21 - Report by Director Resources (127Kb)

5.3.1 Financial Monitoring General Fund Revenue (February 2016) (192Kb)
5.3.1.1 Appendix 1 Monitoring (32Kb)
5.3.1.2 Appendix 2 - Material Variances (533Kb)
5.3.2 General Services Capital Plan Q3 Monitoring 2015-16 (February 2016) (271Kb)
5.3.3 Housing Revenue Account - Revenue Budget and Capital Plan 2015_16 (February 2016) (118Kb)
5.3.3.1 Appendix 1 HRA 201516 Q3 (70Kb)
5.3.4 Financial Strategy 2016-17 to 2020-21(~February) (940Kb)
5.3.5 Financial Strategy 2016-17 to 2020-21 (March) (749Kb)
5.3.5.1 Appendix 3 - Fees and Charges (342Kb)
5.3.6 General Services Capital Plan 2015-16 to 2020-21(March) (277Kb)
5.3.7 Treasury Management Strategy Report 2016-17 (402Kb)
5.3.7.1 Treasury Management Strategy Report 2016-17 Appendices (1115Kb)

5.4

Internal Audit Plan 2016/17 - Report by Internal Audit Manager (117Kb)

5.4.1 Appendix 1 - Audit Plan (178Kb)
5.4.2 Appendix 2 - Reporting Calendar (162Kb)

5.5

Internal Audit Report - Review of Controls Operating Over Developer Contributions (354Kb)

5.6

Internal Audit Report - Pre-School Provision Partnership Providers (330Kb)

5.7

Integrated Joint Board Audit Plan and Service Level Agreement - Report by Internal Audit Manager (104Kb)

5.7.1 Appendix 1 -Audit Plan 2015-16 -IJB (174Kb)
5.7.2 Appendix 2- Service Level Agreement (287Kb)
5.7.3 Appendix 3 -Midlothian Council Audit Charter (339Kb)

Private Reports

THE COMMITTEE IS INVITED (A) TO CONSIDER RESOLVING TO DEAL WITH THE UNDERNOTED BUSINESS IN PRIVATE IN TERMS OF PARAGRAPHS 8 AND 10 OF PART 1 OF SCHEDULE 7A TO THE LOCAL GOVERNMENT (SCOTLAND) ACT 1973 - THE RELEVANT REPORT IS THEREFORE NOT FOR PUBLICATION; AND (B) TO NOTE THAT NOTWITHSTANDING ANY SUCH RESOLUTION, INFORMATION MAY STILL REQUIRE TO BE RELEASED UNDER THE FREEDOM OF INFORMATION (SCOTLAND) ACT 2002 OR THE ENVIRONMENTAL INFORMATION REGULATIONS 2004.

6.1 Internal Audit Report - Review of Controls Operating over Tendering of Contracts - Private

Additional Meeting Documents

Audio Recording Audit Committee 15 March 2016.MP3 (158357Kb)

Attendance

Attended - Committee Members

Name
Councillor Ian Baxter
Councillor Jim Bryant
Councillor Peter de Vink
Councillor Jim Muirhead
Councillor Kelly Parry
Peter Smaill
Michael Thomas

Attended - Other Members

Name
No other member attendance information has been recorded for the meeting.

Apologies

Name	Reason for Sending Apology
Councillor Derek Milligan

Absent

Name	Reason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member Name	Item Ref.	Details	Nature of Declaration	Action
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance at the above meeting were:

Kenneth Lawrie, Chief Executive

Councillor Wallace

Councillor Pottinger

Claire Gardiner, External Auditors, Grant Thornton

Paul Dossett, External Auditors, Grant Thornton

Graham Herbert, Internal Audit Manager

___ Members of public expressed a desire to address the meeting.